The board, the map and the invoicing are one system. No whiteboard to rebuild every morning, no loads retyped into QuickBooks at night, no calling drivers to find out where they are.
Every figure below comes from the working California carrier that has dispatched, tracked and billed on Ladeway since 2019.
The board is your day: loads in progress on top, delivered history underneath, with date, order number, customer, route, driver and equipment on one row you can sort any way you want.
That row is the load the map tracks and the load you bill. No spreadsheet running alongside it, no export, nothing to key in twice and reconcile later.
Every load carries its billing state on its own row: Synced, Synced and paid, Synced and partial, Queued, Error and retry, or a Sync button where nothing has gone out yet. One glance down the column tells you what is still owed to you.
An invoice that failed to reach the books shows up here on the day it failed, not on the last day of the month when you are trying to close.
Connect your QuickBooks Online company once, from settings. After that every invoice you bill here goes across on its own, and payment status comes back onto the row it came from.
Nobody rekeys an invoice at nine at night, and nobody reconciles two systems by hand. The books and the board hold the same set of facts.
Real-time telemetry from the phone in the cab or an in-cab unit puts every active load on one map. Open a load and you have the driver, the truck, the speed it is doing and when it is due in.
So when a customer calls about their delivery, you answer while they are still on the line. And when a truck stops reporting, the map flags it, instead of leaving it sitting there looking parked until somebody notices.
Where a load is comes from what happened at the dock, not from a pin on a device. One driver hauling three loads on one trailer gets three correct tracks, and the coverage line above the map says plainly what is reporting, what went quiet and what never started, instead of leaving an hour-old dot looking live.
Every trip also writes its own record as it runs: who drove, which truck, when the day started and where it ended. Months later, when anyone asks about last Tuesday — a customer, an insurer, an examiner — the answer is already on file, not in seven drivers’ memories.
Tracking runs between the driver tapping Start trip and End trip, and never outside it. The app says exactly what it collects before it collects anything, and a driver who declines still gets their loads, stops and paperwork. Drivers know where they stand, which is why they keep the app on their phone.
Proof of delivery works at a dock with no signal: signature, photos and the pickup checklist are saved on the phone and sent the moment the truck finds a bar. Nothing waits on coverage, and nothing is lost to it.
A driver's own phone pairs in one tap. When they hand back the keys, one click on the Devices page cuts it off.
A driver's phone starts reporting in minutes, and in-cab units work the same way. Add the device, put it on a load, and that truck is on the map for everyone watching it.
One list shows what is reporting, what went quiet and what never started, so you fix a gap in the same place you find it. When a driver hands back the keys, one click cuts their device off.
The phone is enough. When you want the truck itself on the record, a small adapter plugs into the vehicle's telemetry port and the app reads it: engine on or off, fuel, coolant, mileage, and a check-engine light the moment the truck stores a code, on the dispatcher's board and on the driver's screen. Optional, and nothing else changes.
Tell us how many trucks you run. We will walk you through the dispatch board, an invoice and the live map, on the system that has run a California carrier since 2019.
40,000+ delivered loads · 4.5M miles · 385 customers · running since 2019
Would rather just write? hello@ladeway.com
We will be in touch within a business day to walk you through the board, an invoice and the live map. If you need us sooner, write to hello@ladeway.com.